The Family Reunion Terms & Conditions
Updated April 1, 2024
We get it. Things come up, change happens and sometimes travel needs to be rescheduled or canceled all together. While we completely respect your decision to withdraw from your event, we hope you’ll understand that we operate as a business and need to enforce our policies.
We first ask you, PLEASE make sure you are ready to commit to a BGP event. By registering for your event, you are agreeing to make payment and attend your specific event.
Before clicking submit to join a event, please make sure to confirm that you,
Have verified the dates of travel
Considered the travel expenses and event costs and can afford both (You are responsible for travel, hotel, additional excursions, private lessons with instructors, additional meals, shopping, and any other expenses not included on your event’s contents page.) THIS IS VERY IMPORTANT.
We advise you book your flights in September and your accommodations no later than December.Are ready to have the best BGP time ever!
Once you have verified the info mentioned above, please understand and agree to the following:
There are absolutely no refunds on your deposit or trip. Your deposit reserves your spot and the necessary work behind reserving your spot (reservations, swag bag, food & beverage booking, ect.).
Registration
Black Girls Pole™ organizers reserve all rights to refuse registration of a potential participant if it feels that individual may breach the Terms and Conditions here within. Please note: if you have ever filed a dispute against BGP, you will not be allowed to register for another event. The registration is announced on the Black Girls Pole™ website www.blackgirlspole.com, email and Instagram. Please plan your travel around the scheduled time frames for the event. Travel, room and board is the responsibility of the Registrant and is not included in the prices of the event.
Black Girls Pole™ accepts online registrations only. To register for the event, go to the corresponding event Page.
Payments
After submitting your registration information and the payment you will receive confirmation of your reservation from Black Girls Pole™ Event. An Invoice will be sent with the due balance and payment due dates if necessary. Please also fill out the welcome survey once received as soon as possible. If you do not receive it, please email us at info@blackgirlspole.com. Monthly payments must be made on a Monthly basis. If you are going to need to skip a payment, please reach out to us directly at info@blackgirlspole.com. If we do not receive your payment or correspondence from you for more than 45 days, we have the right to remove you from the Event without refund or credit.
Cancellation Terms And Charges
If you cannot attend your Event, your option is to:
Find someone to take over your spot & payments:
Cancellation with Substitution: Registration transfer is an option provided that the participant notify Black Girls Pole™ of the new participant, the new student is approved by Black Girls Pole™, and then finalize the financial arrangement between the participant and his/her replacement. Black Girls Pole™ organizers must be notified of any substitutions and the substitute must accept ALL TERMS and CONDITIONS of the event. Individuals are responsible for canceling their own travel reservations. Black Girls Pole™ does not accept liability for lodging, travel or meal costs before, during, and after the Event.
Cancellation with NO Substitute: Should you wish to request a cancellation with NO substitute, you will need to inform BGP by email. There are no refunds.
Please make sure before signing up that you can afford the cost of travel, hotel, and any additional excursions you’d like to go on while in Puerto Rico.
Class Behavior
Students are expected bring positive, supportive energy to their fellow students and teachers. Students must be on time to class. Out of respect to the instructor and the other students in class, if you are more than 5 minutes late to class, you will not be able to participate in the class.
Changes
Black Girls Pole™ reserves the right to make changes to the published schedule if one or more of the advertised instructors are unable to attend. We make every effort to ensure instructors advertised will be there however, if a health concern or other issue is raised by the instructor and they cannot attend, BGP has the right to allow said instructor out of the event. We will replace the instructor with someone of equal or similar caliber as deemed by BGP. In the event of said change, you have no claim against Black Girls Pole™ in respect of such changes, and are not entitled to a cancellation or refund.
Weather is unpredictable and as such, we are not in control of cancelations due to weather on Event excursions. If Event excursions are canceled, our team will do our best to rebook a comparable activity as quickly as possible OR find another way to fill that time. However, we will not offer refunds if we are not able to rebook an experience. We have often times already paid for activities in advance and most do not offer refunds for cancelations.
Data Protection
By accepting the present Terms and Conditions you accept the personal information provided by you to be held on Black Girls Pole™ database. Black Girls Pole™ will not sell trade or transfer such personal information to third parties. Black Girls Pole™ may use your information for internal marketing, advertising or product/service offering purposes. For example, BGP could use your information for direct emailing of our newsletters and online surveys or notifications.
Liability
Black Girls Pole™ is not responsible and shall have no liability for loss or damage to any of your personal property or injury. Black Girls Pole™ will not be liable for any indirect or consequential loss suffered by you; or any loss of property personable (direct or indirect) suffered by you.
By signing up you are participating voluntarily in a Class or Workshop offered by Black Girls Pole™. I recognize that pole dance fitness, pole dance, yoga and other physical classes require physical exertion that may be strenuous and may cause physical injury, and I am fully aware of the risks and hazards involved. I represent and warrant that I am physically fit and I have no medical condition that would prevent my full participation and I agree to assume full responsibility for any risks, injuries or damages, known or unknown, which I might incur as a result of participating in the Family Reunion. I agree on behalf of myself, my heirs and personal representatives that if any claim or dispute arises out of my participation in the activities, it will be subject to the laws of the United States and will be within the exclusive jurisdiction of its courts.
I authorize the staff members of Black Girls Pole LLC to act for me, according to their best judgment, in any emergency requiring medical attention, and I hereby waive and release Black Girls Pole LLC from any and all liability for any injuries or illnesses while going to and from, and while at Black Girls Pole LLC events. All medical expenses incurred will be the responsibility of the participant.
I knowingly, voluntarily and expressly waive any claim I may have against Black Girls Pole™ and staff for injury or damages that I may sustain as a result of participating in the program.
Right To Refuse Service
I understand that Black Girls Pole™ reserves the right to refuse service or entry to anyone for any reason at its sole discretion and agree not to bring legal action of any sort against Black Girls Pole™. Please note: if you have ever filed a dispute against BGP, you will not be allowed to register for another event. I acknowledge that it is my responsibility to follow all directions, including our Emergency Preparedness Plan, given by the staff of Black Girls Pole LLC during the course of this event.
Photography & Media Release
I agree to allow Black Girls Pole LLC to use my photograph, video or audio recordings taken at the event for promotional or advertising purposes. I understand that these photos may appear in print, digital, video or online media and waive any right to compensation or royalties associated with their use.
By checking the Terms and Conditions box, I certify that I have read and understand the above-referenced Terms and Conditions.
If you have any questions or concerns regarding any of these items, please reach out to us directly at info@blackgirlspole.com.